The COVID-19 outbreak has changed daily lives of people. Businesses have increasingly shifted to a more virtual office therefore attending meetings and conferences online. With that being said, the usage of web meetings is still sky-scraping.
Giving attention to security on web meetings is a must. According to a
report by Forrester, trade secrets are shared in every other meeting held online. Your business secrets are therefore at a risk if not paid attention to web meeting security.
Some reasons why security on online meetings is essential:
● Avoid snooping: If a web meeting is not secured correctly, you can expect uninvited guests in an ongoing meeting. These hackers get unauthorized access to business meeting and can easily listen to discussions and decisions taken by a firm.
● Avoid bombing: Bombing or Zoombombing is an unwanted intrusion by internet trolls and hackers into web meetings. It is when an interloper joins the meeting. Giving importance to security can avoid this situation.
● Avoid hacking: Web conferencing platforms like Zoom store participants’ information like their name, emails, phone numbers, etc., for a limited time. Apart from this, they also store uploaded files for some time. When a visitor gets unauthorized access to the web meeting, he/she can also have access to all the details shared in the video conference.
Here are 9 security tips to help you manage access to remote conferencing platforms:
1. Require passwords for all meetings and never share meeting IDs on public forums (including social media)
2. Chairperson should host and question unknown attendees before starting the meeting.
3. Lock calls after everyone invited joins
4. Be wary of unknown phone numbers, joining the call by confirming identity while dropping them from the meeting if they refuse to do so.
5. Set up alerts when meetings are forwarded over email to others.
6. Limit or restrict file sharing so that any unknown attendees can’t receive private documents and send infected attachments to other attendees.
7. Ensure that only the host of the call can record meetings.
8. Use a business or enterprise license vs the free versions offered by many web/video providers.
9. Contact Avega Inc.